Procurement

Selling us goods and services

When acquiring goods, works or services, different options are considered.If purchasing is identified as the best option we follow the procurement processes set out in our Contract Regulations

If the procurement is covered by a corporate contract then officers must use that contract. If there is no corporate contract then we classify the procurement depending on the total contract value:

  • Low value procurement under £150,000
  • High value procurement £150,000 and over

Low Value Procurements

These are procurements under £150,000.

We seek three written quotations, preferably two from the local suppliers. We consult trade publications, search engines and directories, including the Kingston Directory of Voluntary Organisations and the Kingston Business Directory.

If you are asked to provide a quote, you will be provided with:

  • an invitation to quote, which includes a description of requirements, details of the evaluation criteria we will use to assess submissions, deadlines and who to contact with any enquiries
  • and copy of our terms and conditions for low value procurements.

Once we have identified a contract winner, all suppliers who made proposals will be notified. We will provide constructive feedback wherever possible.

High Value Procurements

These are procurements £150,000 and over.

All tendering opportunities for relevant contracts run by the Council, or on behalf of the Council, are published on our e-tendering system London Tenders Portal. We also inform our local suppliers of any new funding opportunities via the Kingston Directory of Voluntary Organisations and the Kingston Business Directory

If a contract exceeds EU Public Procurement Directive thresholds it will also be published in the Official Journal of the European Union (OJEU) and its online version, the Tenders Electronic Daily.

Everyone Procures - Our Ethical Procurement Policy

Our Ethical Procurement Policy provides an ethical framework for our procurement activities. Its purpose is to apply our various policies around sustainable development to all procurements, partners and suppliers.

The issues covered include the environment, sustainability, equalities, health and safety, and health and wellbeing.

Last Modified: 25/05/2021 10:59:06