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Privacy Notices
Privacy Notices
Several agencies process information about children/young people in order to help administer education and service provision, including:
- Early Years Settings
- Schools
- Local Authorities (LA’s) ‘Social Care’ Departments
In doing so they have to comply with the Data Protection Act 1998. This means (amongst other things) that the data held about children must only be used for specific purposes allowed by law. We are therefore writing to tell you about the types of data held, why that data is held, and to whom it may be passed on.
The schools data includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs, any relevant medical information. The Local Authority data includes information about individuals for whom it provides services, and the details of services provided.
This data is processed to:
- support children’s/young people’s teaching and learning
- monitor and report on their progress
- provide appropriate pastoral care
- assess how well the school, early years setting and Local Authority are doing as a whole
- Monitor progress and develop good practice in the services received
- Carry out specific functions (such as social care and electoral services) for which it is responsible.
Information may also be shared with other agencies for statistical or research purposes only.
Data is also used and passed on (usually within annual statutory government returns) for specific purposes to the following agencies:
- the Department for Education (DfE),
- Qualifications and Curriculum Authority (QCA),
- Office for Standards in Education, Children's Services and Skills (Ofsted)
- the Department of Health (DH) and Primary Care Trusts (PCT),
- and organisations that require access to data in the Learner Registration System as part of the MIAP (Managing Information Across Partners) programme and Youth Support Services (see below)
All these are data controllers in respect of the data they receive, and are subject to the same legal constraints in how they deal with the data. Other disclosures may be made as required by law.
Data subjects have certain rights under the Data Protection Act, including a general right to be given access to personal data held about them by any data controller. The presumption is that by the age of 12 a child has sufficient maturity to understand their rights and to make an access request themselves if they wish. A parent would normally be expected to make a request on a child’s behalf if the child is younger.
Youth Support Services - For pupils aged 13 years and over, the school is legally required to pass on certain information to the provider of youth support services in their area.This is the local authority support service for young people aged 13 to 19 in England. The school must provide the name and address of the pupil and their parents and any further information relevant to the support services' role. In addition, the date of birth of the pupil is supplied.
Until pupils are aged 16 or older, their parent(s) can ask that no information beyond their children’s name, address and date of birth (andtheir own name and address) be passed to the youth support services provider.This right transfers to the pupil ontheir 16th birthday.Pupils and/or parents will need to inform the school if this is what they wish.
If you wish to access your personal data, or that of your child, then please contact the relevant organisation in writing. A full copy of the Fair Processing Notice can be found in the website links below or for those pupils/children/parents where this is not practical, a hard copy can be obtained from your school, early years setting or:
Customer Services Manager
Royal Borough of Kingston upon Thames
Guildhall 1
Kingston-upon-Thames,
KT1 1EU