The Standard Tender Process

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Standard tenders are carried out meeting the requirements of the Council's Contract Standing Orders.

An advert will be placed in one or more local papers and on the Council's website.  Where there is a strong market, with many potential suppliers, a Supplier Questionnaire may be provided for interested suppliers to fill out.

After the deadline for responses in the advert, an Invitation to Tender (ITT) will be sent to the selected tenderers. The ITT specifies the selection criteria that officers intend to use.   Included with the Invitation to Tender will be:

• the specification;
• a copy of the Council's model contract conditions; and
• a letter with detailed tender instructions, the date and time by which tenders need to be  returned and the officer to whom further enquiries should be made.

All tender envelopes must be clearly marked with job title, tender number and the closing date and time.  No indication of the identity of the sender (e.g. franking) should appear on the envelope.

The most satisfactory tender shall be determined using the criteria given in the specification. Once the decision has been made all tenderers who submitted tenders will be notified of the decision.